Which option is used to create a presentation automatically in PowerPoint?

Creating a self-running PowerPoint, as Microsoft calls it, can be a great addition to your company’s booth at conventions or industry-wide conferences. By featuring photos, infographics and key points in a continuous loop, PowerPoint becomes an effective communication tool to inform others about your company, its goals, and your products or services.

Auto-playing presentations are also great for employee training, meetings where the speaker is absent, and reaching remote clients or customers. Microsoft provides easy steps to turn your PowerPoint into an autoplay presentation.

Setting up the presentation

There are several options for creating a PowerPoint presentation automatically. All of these can be accessed under the Slide Show tab.

Slide Show > Set Up Slide Show

There are three options under this menu:

Presented by a speaker: This first option requires the viewer to click through each slide. This is the default setting that most PowerPoint presentations are already in and is the mode with which you’re likely most familiar.
Browsed by an individual: This option will create a slideshow where the viewer cannot control when slides advance. This is an autoplay feature, but the viewer will still have to hit Play to get it started.
Browsed at a kiosk. Once selected, this option will loop the slide show until a viewer presses the escape button.

If you don’t want your viewers to have access to when the slideshow starts and stops, select the third option. The Loop Continuously option underneath will be automatically selected.

Did you know? Experts estimate that there are about 30 million PowerPoint presentations created every day!

Recording slide timing

Before you begin recording your presentation, it’s important to set the slide time using the rehearsal toolbar. This will give you an idea of how long each slide will run before advancing to the next one. It will also allow you to practice your presentation and understand how long the runtime will be. Like setting up the slide show, this window can be accessed via the Slide Show tab.

Slide Show > Rehearse Timings

The recording window allows users to advance to the next slide, pause the presentation, view the current slide’s time, restart the recording for a slide and view the total runtime of the presentation.

After recording the last slide, PowerPoint will ask whether you want to keep the slide timings or not.

Recording your presentation

Once your slide timings are set, you can record your slide show.

Navigate to Slide Show > Record Slide Show to begin your recording. Click End Show and save your file once you are done recording. After saving, your presentation is ready to be sent to clients, customers or played at your convention or conference booth.

Here are some quick tips to check for before recording your presentation:

Before beginning your recording, make sure you adjust the Play Narrations and the Use Timings checkboxes.
If you want all narration and slide transitions included, both boxes should be checked.
To create a silent sequence of slides, make sure the Play Narrations button is deselected.

What is PowerPoint autoplay?

Autoplay allows you to keep a PowerPoint presentation running. In typical PowerPoint presentations, presenters click from slide to slide manually using a clicker or spacebar on a keyboard.

Luckily, PowerPoint autoplay allows users to set up their slides, so they automatically change. That way, they can focus on their presentation without interruptions. There are options to have slides timed to music or voiceovers and make each slide the same length.

Key takeaway: You can use autoplay in any number of situations where a continuous, unattended loop is called for, such as photos at an event, displaying information at a trade show booth or using the changing slides as a visual cue while rehearsing a timed presentation.

Why is PowerPoint autoplay beneficial?

Autoplay is great for several uses, from delivering announcements throughout a company’s office or a school, to giving speeches and presentations at conventions or work. Presenters can rehearse the timings of the slides and then present without worry. Here are some of the reasons why someone may use PowerPoint’s autoplay features:

Once your slide show is complete, you'll need to learn how to present it to an audience. PowerPoint offers several tools and features to help make your presentation smooth, engaging, and professional.

Optional: Download our practice presentation.

Watch the video below to learn more about presenting your slide show.

Presenting a slide show

Before you present your slide show, you'll need to think about the type of equipment that will be available for your presentation. Many presenters use projectors during presentations, so you might want to consider using one as well. This allows you to control and preview slides on one monitor while presenting them to an audience on another screen.

To start a slide show:

There are several ways you can begin your presentation:

Click the Start From Beginning command on the Quick Access Toolbar, or press the F5 key at the top of your keyboard. The presentation will appear in full-screen mode.
Select the Slide Show view command at the bottom of the PowerPoint window to begin a presentation from the current slide.
Go to the Slide Show tab on the Ribbon to access even more options. From here, you can start the presentation from the current slide and access advanced presentation options.

To advance and reverse slides:

You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. Alternatively, you can use or arrow keys on your keyboard to move forward or backward through the presentation.

You can also hover your mouse over the bottom-left and click the arrows to move forward or backward.

Which option is used to create a presentation automatically in PowerPoint?

To stop a slide show:

You can exit presentation mode by pressing the Esc key on your keyboard. Alternatively, you can click the Slide Show Options button in the bottom-left and select End Show.

The presentation will also end after the last slide. You can click the mouse or press the spacebar to return to Normal view.

Presentation tools and features

PowerPoint provides convenient tools you can use while presenting your slide show. For example, you can change your mouse pointer to a pen or highlighter to draw attention to items in your slides. In addition, you can jump around to slides in your presentation or access other programs from your taskbar if needed.

To show the taskbar:

Sometimes you may need to access the Internet or other files and programs on your computer during your presentation. PowerPoint allows you to access your taskbar without ending the presentation.

Locate and select the Slide Options button in the bottom-left corner.
Select Screen, then click Show Taskbar.
Your taskbar will appear. Choose a program you want to open, such as a web browser. When you're done, close the window or click the PowerPoint icon on the taskbar to return to the presentation.

Slide options

You can also access any of the menu items above by right-clicking anywhere on the screen during your slide show.

To skip to a nonadjacent slide:

You can jump to slides out of order if needed.

Locate and select the See All Slides button in the bottom-left corner.
Thumbnail versions of each slide will appear. Select the slide you want to jump to.
The selected slide will appear.

To access drawing tools:

Your mouse pointer can act as pen or highlighter to draw attention to items in your slides.

Locate and select the Pen Tools button in the bottom-left corner.
Select Pen or Highlighter based on your preference. You can also choose a different color from the menu.
Click and drag the mouse to mark your slides. You can also press Ctrl+P on your keyboard to access the pen tool while presenting your slide show.

You can also use the laser pointer feature to draw attention to certain parts of your slide. Unlike the pen and highlighter, the laser pointer will not leave markings on your slides. To use the laser pointer, select it from Pen Tools, or press and hold the Ctrl key and the left mouse button.

To erase ink markings:

Locate and select the Pen Tools button in the bottom-left corner.
Select Eraser to erase individual ink markings, or select Erase All Ink on Slide to erase all markings.

When you end a slide show, you'll also have the option to Keep or Discard any ink annotations made during your presentation. If you keep ink markings, they'll appear as objects on your slides in Normal view.

Presenter view

If you're presenting your slide show with a second display—like a projector—you can use Presenter view. Presenter view gives you access to a special set of controls on your screen that the audience won't see, allowing you to easily reference slide notes, preview the upcoming slide, and much more.

To access Presenter view:

Start your slide show as you normally would, then click the Slide Options button and select Presenter View. Alternatively, you can press Alt+F5 on your keyboard to start the slide show in Presenter view.

Click the buttons in the interactive below to learn more about using Presenter view.

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End Slide Show

Click here to end the presentation.

Display Settings

From here, you can customize your display settings, including the option to duplicate—or mirror—the slide show on two screens and swap the monitors if Presenter view is appearing on the wrong screen.

Show Taskbar

Click here to show the taskbar and access other programs without closing the presentation.

Timer

Here, you can see how long you've been giving the presentation. You can also pause and restart the timer if necessary.

Current Slide

This is the current slide being shown to the audience.

Slide Options

Here, you can access the same slide options you would find in normal presentation mode, including the Pen Tools and See All Slides buttons.

Advance and Reverse Slides

Use the arrows to move forward and backward through your presentation.

Notes Pane

Here, you'll see any speaker notes for the current slide. You can use the Increase and Decrease buttons below to make the notes larger or smaller.

Next Slide

Here, you can preview the next slide that will appear in the presentation.

Slide show setup options

PowerPoint has various options for setting up and playing a slide show. For example, you can set up an unattended presentation that can be displayed at a kiosk and make your slide show repeat with continuous looping.

To access slide show setup options:

Select the Slide Show tab, then click the Set Up Slide Show command.
The Set Up Show dialog box will appear. From here, you can select the desired options for your presentation.

Click the buttons in the interactive below to learn about various options for setting up and playing a slide show.

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Show Type

Here, you can choose a show type.

Show Options

Here, you choose playback settings and disable certain features if desired.

Show Slides

Here, you can choose which slides you want to show during the presentation.

All is selected by default, but you can choose to show only certain slides or use any custom shows you have created from your original presentation.

Advance Slides

If you have set timings in your slide show, they will play automatically. However, if you want to disable the timings and control the slides yourself, select Manually.

Multiple Monitors

If you have more than one monitor, you can choose which one to display the slide show on. It's usually best to leave this setting on Automatic.

To advance slides automatically, you'll need to customize the slide timing on the Transitions tab. Review our lesson on Applying Transitions to learn how.